I got this idea from a client – Thanks, Kendra.
In meetings when they have an topic on the agenda they allot a certain amount of time to it. Then they set a timer at the start. It keeps the meeting on schedule.

We also talked about the benefits of spending 15 minutes at the start of the day planning the calendar and developing a plan for the day. Many people have a hard time sticking to a routine like that because when they walk in, there are people wanting to talk to them, voice mails wanting to be listened to (it could be that big deal that you were waiting for and if you don’t get to it in 15 minutes it’s sure to disappear – really it could.) and emails screaming READ ME! READ ME! But usually those same people will keep appointments with another human, they just can’t keep the appointments with themselves to schedule their day. DAMHIKT – (that stands for Don’t Ask Me How I Know This meaing I learned it by personal experience).

Enter the assistant and the timer.
Make an appointment with your assistant every morning first thing when you arrive (or you could do it last thing before you leave to plan for the following day). By “your assistant“, I mean any other person in the office. If you don’t have an assistant, just pick someone and make this part of their job. When you first arrive, they are to drop what they’re doing, and come have a 10 second meeting with you. At the meeting they say: “I’m going to set the timer for 15 minutes. You’re going to do nothing but plan your day. I’ll call you when the timer goes off.” Then they go back to their regularly scheduled job and set a timer. In 15 minutes they call you. You spend that time planning your day. The end.

What’s weird about the timer.
What’s so funny is that all this use of the timer sounds so contrived and artificial. It’s true. It is. Don’t be afraid to say so and to laugh about it. But use one anyway. Do you work out? Don’t you measure your time on the tread mill? Your reps on the weights? Your miles on the bike? Would you eat in a restaurant where the cooks didn’t measure the ingredients? And of course you track the money in your company. Why are we so squeamish about measuring our most precious resource – time? I don’t know but we are. Acknowledge it and get over it.

Takeaways:

• Use a timer.
• It will feel strange. Don’t ignore this. Talk about how you’re using the timer and how strange it feels. That will make the power of the strangeness disappear.

[Update - I didn't fall off the face of the earth since the last post, we had a death in the family. But I'm back now]

[tags] entrepreneur, small business, business owner, time management, productivity [/tags]